Secure eWitnessing for deeds and agreements

Purpose-built for HM Land Registry requirements and GDPR compliance - full UK data residency.

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Purpose-built eSignatures for eWitnessing

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Full audit trail from signer to witness

Get a full audit trail from signer to witness

Each document comes with a Certificate of Completion recording signer and witness verification, timestamps, and IP addresses.

In the event of a dispute, you’ll have defensible evidence that meets UK law.

Meet HM land registry standards

Meet HM Land Registry standards

Stay compliant with Practice Guide 82 and follow the required steps for conveyancer-certified eWitnessing.

With 2-factor SMS authentication verifying the recipient’s identity, you can finalise conveyancing documents seamlessly and securely.

Cut costs with paperless workflows

Cut costs with paperless witnessing workflows

Save budget that could be better spent elsewhere by removing printing, storing, and travel expenses.

Secure a better bottom line with eWitnessing that cuts unnecessary costs.

Full audit trail from signer to witness

Client Testimonials

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Mid Devon District Council

“Using eSign has made our tenancy completion processes so simple. You don’t have to be technically savvy to be able to use the platform, and it doesn’t draw on any other ICT resources. Our tenancy agreements and documents are signed within minutes, and we’ve even had tenants comment on how easy it is to use as a signer, which is fantastic.”

Lisa Harber | Team Leader 

Add eWitnessing without changing how you work

eSign connects with your existing tools for faster sign-off, fewer manual steps, and no extra systems to manage.

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Why teams choose eSign for eWitnessing

Advanced signatures by default

Advanced signatures by default

Unlike other solutions, we only offer advanced eSignatures or higher, meeting GDPR and eIDAS requirements without extra cost or setup.

Conveyancer-certified workflows

Conveyancer-certified workflows

Compliant with Practice Guide 82, our eWitnessing supports conveyancer-certified workflows, so you can complete transactions without legal challenge.

UK data residency

UK data residency

All data is stored in secure, ISO 27001-certified facilities, ensuring GDPR compliance, data sovereignty, and peace of mind for your business.

Integrate with existing tools

Integrate with existing tools

Enable seamless document workflows across departments, with plugins for Microsoft SharePoint, Dynamics 365, and more.

Transparent pricing

Transparent pricing

No overages or hidden fees. We offer clear, scalable pricing that works for teams of any size.

Secure API & Developer Hub

Secure API & Developer Hub

Our API and Developer Hub offer useful guides to help build a bespoke integration to your requirements.

Trusted Digital Provider PSN

UK Government’s high-performance network.

eSign is a UK government approved supplier

eSign is the only eSignature provider trusted on the UK Public Service Network (PSN) – proof that we meet the highest security, compliance, and interoperability standards.

We’re also on the Government’s Digital Marketplace, which enables buyers to select from a pre-approved list of suppliers.

For public sector organisations, this means your procurement and compliance teams get the reassurance of government-level due diligence already done – reducing risk and making roll-out smoother.

Get documents witnessed
without risks or delays

Frequently Asked Questions

Can I add multiple witnesses to a document?

Yes, there can be up to 2 witnesses per signer on a document.

What if I don’t know the witness when creating the envelope?

If the witness is unknown to the author of the document, each signer will be able to choose their witness(es) and complete the witness(es) details, including full name and email address, as well as phone number if 2-factor authentication is required.

Can I use eSign eWitness to witness a HM Land Registry deed?

Yes, eSign’s eWitness is compliant with HM Land Registry guidelines. Our solution supports 2-factor authentication for both the signer and the witness, using a one-time password sent via SMS.

What documents require a witness?

A witness can be used for many legal documents, such as

  • Land Transfers
  • Deeds
  • HM Land Registry Deeds
  • Shareholder Agreements
  • Loan Agreements
  • Mortgage Agreements
  • Short Hold Tenancies
  • Separation Deeds

Accreditations & Awards

Crown Commerical Provider
Cyber Essentials Plus
ISO 9001 Quality Management
ISO 27001 Information Security Management
Information Commissioner's Office
2023 SME Committed Badge
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